The Purchase Order functionality in Dynamics GP allows you to perform either a two-way match or three-way match process to control purchase receipts.
In a two-way match, your payables processor matches the vendors invoice to an open purchase order. When the transaction is posted, both a vendor’s invoice is created in payables, and a receiving transaction is posted that relieves the purchase order and either adds inventory or posts a debit amount for non-inventory receipts.
A three-way match requires a separate receipt transaction be posted when the goods or services are received, and then at a later point the vendor’s invoice is applied to the receipt and posted. To improve internal control, the person creating and posting the receipt transaction is different then the person processing the vendor’s invoice and applying it to the receipt.
This video shows this process:
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